Collax Document Management

Have you ever stood in front of a wall of folders and desperately searched for that one document? Or asked an employee and then had to search for it yourself? In the end it was even filed incorrectly? These are the time thieves that digitalization can save us from.

In an increasingly digital world, it is crucial to find efficient and secure solutions for document management. Collax Document Management offers you a comprehensive solution that optimizes your workflows, standardizes document management and enables cost savings.

Optimized workflows

In today’s information overload, it is crucial to be able to access relevant data quickly and efficiently. With Collax Document Management, you can optimize your workflows. The intuitive user interface enables your employees to create, edit and manage documents quickly and easily. Automated processes reduce manual intervention and minimize sources of error. Documents can be found easily at any time. Either because they are immediately accessible via the categorization or because they can be found immediately via the indexed full-text search.

Easy to search, quick to find

The findability of documents is crucial for productive work. With our Paperless-ngx-based solution, you benefit from a powerful indexed search that allows you to find relevant information in seconds. By indexing all documents, keywords and metadata are captured so that search queries can be processed at lightning speed. In addition, a sophisticated categorization of your documents ensures that you can quickly access them not only via search terms, but also via defined categories and folder structures. This combination of indexed search and intelligent categorization ensures that you always have an overview and can access the information you need - whether it’s invoices, journals, contracts, reports or other important documents.

Secure data management

Data security is a top priority. With Paperless-ngx, you benefit from state-of-the-art security standards that protect your sensitive information. Our solution offers encrypted data transmission and multi-level authentication processes to prevent unauthorized access. In addition, regular backups and robust authorization management ensure that your data is secure and available at all times. Rest assured that your information is in the best hands.

Cost savings

The implementation of Collax Document Management not only leads to an improvement in efficiency, but also to considerable cost savings. It is not only the reduction in paper consumption that reduces your operating expenses in the long term. Automated processes also minimize the time spent on administrative tasks, which in turn frees up resources and makes your company more agile.

Precise text recognition

Thanks to the OCR functionality, you can also convert scanned documents and images into searchable text, which significantly improves the retrievability of information. The highlight: a barcode can be attached to the document during scanning for categorization. Automatic text recognition not only saves time searching for specific data, but also increases the productivity of your employees as they can focus on value-adding tasks instead of spending time manually entering or reviewing paper documents.

Easy to get started

If, like us, you start with invoice receipt, you no longer want to do without a document management system. Open and paid invoices can be separated at a glance. Invoices that still arrive by post are stored directly as a document by the scanner and categorized accordingly. The month-end closing is done in no time at all. The tax consultant rarely sends reminders for missing invoices.